Recording Guidelines

The following guidelines were developed by the Recorder's Office to help ensure the officer quickly and efficiently record your documents:

  1. Mail all documents to:
    Floyd County Recorder
    101 S. Main St.
    Suite #305
    Charles City, IA 50616
  2. Clearly indicate where the recorded documents are to be returned. A self-addressed stamped envelope is always appreciated.
  3. Required 3-inch margin for recording information at top of document.
  4. Documents may be printed only on 1 side and may not be permanently bound or in a continuous form. All documents must be legible and reproducible.
  5. Effective January 1, 2000, each document of conveyance including a change of title must contain the statement: "Address Tax Statement to: (An appropriate name and mailing address of the taxpayer)." This statement must appear immediately below the preparer's information.
  6. Effective January 1, 2002, all notaries public commissioned by the State of Iowa must use a stamp or seal with their commission number and the expiration date of their commission.
  7. Effective July 1, 2002, the preparer of a document is prohibited from including an individual's federal social security number on any document that is to be recorded in the Recorder's Office.
  8. Check to make sure that you have enclosed the correct recording fee and/or transfer tax and make all checks payable to "Floyd County Recorder." If a Declaration of Value and/or a Groundwater Hazard Form are required, make sure that they are completed and signed, with phone numbers included.
  9. If the deed is exempt from transfer tax, the correct exemption pursuant to Chapter 428A.2 must be typed on the face of the deed.
  10. Do not use the legal description found on the tax statement. It is only an abbreviated description.
  11. Make sure that all documents are dated, signed, and sealed (if required). Type, or print legibly, names under signatures. Signatures must be in black or dark blue ink. Only documents with original signatures will be recorded.
  12. Grantor and grantees' names must appear on the 1st page of document.